REQUEST FOR SERVICES TITLE : TO PROVIDE EVENT MANAGEMENT AND ORGANIZATION SERVICES FOR THE 6 TH COMFWB TRADE FAIR BUSINESS CONFERENCE AND GALA DINNER
1. The COMFWB Secretariat is inviting event management firms (individual companies or consortium) to submit their Technical and Financial Proposals for the following services:
TO PROVIDE EVENT MANAGEMENT AND ORGANIZATION SERVICES FOR THE 6TH COMFWB TRADE FAIR BUSINESS CONFERENCE AND GALA DINNER TO BE HELD FROM 5-9 MAY 2025 , ADDIS ABABA, ETHIOPIA
The Terms of Reference defining the minimum technical requirements for these services are attached as Annex 1 to this Request for Expression of
Interest.
2. Event management firms (individual firm or consortium) are eligible for this assignment.
3. The maximum budget for this contract is US$5,000.00 for service provision fees only. Proposals exceeding this budget will not be accepted.
4. Your Expression of Interest must be presented as per Expression of Interest Forms attached as Annex 2 to this Request for Expression of Interest, in the English language and be accompanied by copies of all the indicated supporting documents. If the supporting documents are not in English, these shall be accompanied by a certified translation into English. Your application documents clearly marked an email bearing the subject
“EVENT MANAGEMENT AND ORGANIZATION SERVICES FOR THE 6TH COMFWB TRADE FAIR BUSINESS CONFERENCE AND GALA DINNER”
should be emailed to the following addresses: jmasanche@comesa.int with a copy to comfwb@comesa.int
5. The deadline for submission of your application, to the address indicatedabove, is: February 7, 2024, at 16:00 hours Malawi time
6. Physical submission of applications is not allowed
7.Your Technical Proposal will be evaluated against the following criteria.
Criteria Maximum points allocated
1 General qualifications 20
2 Adequacy for the assignment 60
3 Experience in the region 20
Total 100
8. Your proposal should be submitted as per the following instructions:
(i) PRICES :
The financial proposal shall be inclusive of all expenses deemed necessary by the service provider for the performance of the contract
(ii) EVALUATION AND AWARD OF THE CONTRACT:
Expressions of Interest determined to be formally compliant with the requirements will be further evaluated technically. An Expression of Interest is considered compliant to the requirements if: The financial proposal does not exceed the maximum available budget for the contract. The award will be made to the applicant who obtains the highest technical score. Expressions of Interest not obtaining a minimum score of 70% will be rejected.
(iii) VALIDITY OF THE EXPRESSION OF INTEREST:
Your Expression of Interest should be valid for 90 days from the date of the deadline for submission indicated in Paragraph 4 above.
9. The assignment is expected to commence within two (2) weeks from the signature of the contract.
10. Additional requests for information and clarifications can be made until 7 working days before the deadline indicated in paragraph 5 above, from:
The Procuring entity: COMFWB Secretariat
Contact person: Head of Procurement
E-mail: jmasanche@comesa.int with a copy to comfwb@comesa.int
ANNEXES:
ANNEX 1: Terms of Reference
ANNEX 2: Expression of Interest Forms
